INTERNATIONAL COUNCIL OF SQAY
MEMORANDUM OF FEDERATION
01. Name of Organisation shall be;- International Council of Sqay (Martial Arts.)
02. The registered head office of the organisation shall be situated in Drangbal Pampore Kashmir
03. The area of operation of the organisation confined to All OVER WORLD.
AIMS AND OBJECT
RULES AND REGULATIONS
01. In the interpretation of these articles there is anything repugnant in the subject of context.
i) International Council of Sqay means organisation of persons, Federations of World, united by a common aim, interest and principle.
ii) Words imparting the masculine gender shall include the feminine gender.
iii) Word in the singular shall include the plural and vice versa.
iv) Year means the period commencing from the 1st April and ending on the 31st of March.
v) Committee means the “Executive Committee” of the Managing Committee.
vi) Sub-Committee means a committee appointed by organisation.
02. Nameof theorganisation shall INTERNATIONAL COUNCIL OF SQAY
03. The Address of Registered office DRANGBAL PAMPORE
i) One Federation from one country will be a member of the INTERNATIONAL COUNCIL OF SQAY
ii) Grand Master of National Institute of Martial Arts. Head Quarter Drangbal Pampore Kashmir,
05. QUALIFICATION OF THE MEMBERSHIP:
Any person for his / her eligibility to be a member of the organisation.
a) Should be above 20 years of age.
b) should not be incompetent in accordance to the law to enter in to contractual obligations.
c) Should be willing to work for the attainment of the aims and objects of the organisation.
06. CLASSIFICATION OF MEMBERSHIP
There shall be following types of membership of organisation.
b) Life Members
c) Founder members
d) Twenty person reservation for prominent sports persons.
e) Every person who shall pay a subscription of 20 U.S $ only per year shall be an ordinary member of the organisation only for the period covered by his/her subscription.
f) Founder member shall pay subscription of 30 U.S $ per year to the organisation.
g) Life member shall pay a subscription of 50 U.S $ only per year to the organisation.
h) There will be two patron & one Chief Patron of organisation without voting power
07. MODE OF ADMISSION FOR MEMBERSHIP.
Member country SQAY Federations in WORLD will be the member of organisation. But his/ her country body will be the country units of this organisation. He / she shall apply for admission by filling up prescribed form and pay the amount prescribed for the category of membership applied for specified in rules 6 ii (a), (b) and (c) of the rules and regulations.
Application for affiliation must be sent to Secretary General of the organisation along with the necessary fee of 150 U.S $ (along with a copy of, constitution, Memorandum of country Sqay Federation). The acceptance or rejection of such application shall be discretion of the committee. If application is rejected the fee shall be refund. Annual (renewal) fee for Country unit will be 100 U.S $ (Hundred U.S $)
09. CANCELLATION AND REMOVAL OF MEMBERSHIP / COUNTRY UNIT
A person shall cease to be member of the society.
a) On his / her death
b) On his / her being mentally disabled or incompetent to enter into contractual obligations.
c) On his / her failure to pay the subscription within the due date.
d) On his / her resignation in writing and acceptance of the same by the Executive Committee.
e) Any person Country Unit whose activities are considered deter mental to the interests of the society can be removed from the membership of society by the simple majority of the members present and voting at meeting of the General Body of the society specially convened for the purpose.
10. RESIGNATION FROM MEMBERSHIP / COUNTRY UNIT
Any member/ country unit who intend to resign from the membership shall apply in writing to the president. The application shall be discussed in a Executive Committee meeting. The affect of resignation shall be considered from the date of its accept by the Executive Committee.
11. MAINTENANCE OF MEMBERSHIP REGISTER
The society shall maintain the registration record at its registered office at Drangbal Pampore, Kashmir
12. COMPOSITION OF THE GENERAL BODY:
The general body of the society shall consist of the category of members mentioned in rule 6 of the rules and regulations.
13. POWER AND FUNCTIONS OF THE GENERAL BODY
The ultimate authority in all matters relation to the general body. General body shall not however, interfere with the decision of the Executive Committee taken in accordance with the rules and regulations of the society.
14. ANNUAL GENERAL BODY MEETING
The general meeting of the general body shall be called within one month from the closing of the financial year and the following business items shall transaction in such a meeting.
15. QUORUM OF THE ANNUAL GENERAL BODY MEETING
Two third (2/3rd) of the members of the general body shall from the quorum of such a meeting. In case quorum is not formed the meeting shall be postponed for such an adjourned meeting quorum is not necessary.
16. SPECIAL GENERAL BODY MEETING
i) The executive committee meeting can be held at any time on short notice to decide the major if any.
ii) A special general body meeting may also be called on receipt of a requisition made in writing addressed to the president by 2/3rd majority of the members.
iii) For a special general body meeting in (ii) above on receipt of the resolution the executive committee shall forth with convey the Secretary General to call the meeting.
17. QUORUM OF SPECIAL GENERAL BODY MEETING
For special general body meeting also 2/3rd of the members from the quorum, for want of quorum the meeting shall be postponed. However for such a postponement, quorum is not necessary. However in case of a special general body meeting called at the requisition of the members, the matters will be drop in case quorum is not formed such a requisitioned meeting wills not be adjourned.
18. SERVICE NOTICE OF GENERAL BODY MEETING
A clear twenty day notice in writing shall be given to all the members specifying the date hour and place fixed for holding the meeting and shall the business to be transacted at the meeting. The notice shall be given by using both either of the following means.
i) By circulation among the members and getting signatures of the members thereon or post under postal certificate / registry.
19. COMPOSITION OF THE EXECUTIVE MEMBER AND ELECTION OF MEMBERS
General body shall elect 7 members for execution
After every five years the General Council shall elect President, Secretary General, Treasurer and members for the executive committee. But the president and secretary general will be elected only from the found members. If there is any vacancy caused due to the death or resignation of any member, the vacancy will be filled up by executive council by election. The Secretary General will always from Kashmir
21 ELIGIBLE FOR VOTE
1. Founder members =27 (Twenty Seven)
2. Life members = 13 (Thirteen)
3. Office bearers = 5 (Five)
4. Affiliated country Federations One vote per country unit.
5. Prominent sports persons = 5 (Five)
6. National Institute of Martial Arts Drangbal Pampore, Kmr. = 1 (One)
7. The vacancies of founder members will not be filled if any of the vacancy raised by resignation or death of the member.
8. If there is any vacancy by death / resignation of any life member the will be fulfilled by General Council by the power of vote.
9. If any of the founder member, life member, Associated member is elected ```as Office bearer of the federation have right to cast only single vote.
10. Grandmaster N.A Mir have casting vote and Vito power
22. RESIGNATION AND REMOVAL OF THE EXECUTIVE COMMITTEE AND OFFICE BEARERS
The mode of resignation and removal of the members of the executive committee and the office bearers shall be as following:
23. POWER AND FUNCTIONS OF THE EXECUTIVE COMMITTEE.
The executive committee shall exercise all the powers except those resolved for the general body to which the committee is accountable. The administration and management of the society shall vest in the executive committee. The executive committee shall exercise all such powers and take such proceeding and do such acts as are necessary for the proper management
of the affairs of the organization and for carrying out the management of the affairs of the society and for carrying out the yearly subject under the provisions of the Acts and Rule.
24. EXECUTIVE COMMITTEE MEETING.
The executive committee of the society shall meet quarterly. Two third (2/3rd) of the members of the executive committee shall form a quorum. The meeting shall be postponed for want of quorum. For adjourning meeting quorum is necessary.
25. SERVICE OF NOTICE OF EXECUTIVE COMMITTEE MEETING:
A clear 20 days notice in writing shall be given to all the members of the executive committee specifying the date hour and place fixed for holding the meeting and shall state the agenda to be discussed in the meeting.
The mode of serving notice to members of the executive committee shall be the same as in case as of the general body mentioned it rules 17.
26. POWER AND FUNCTION OF THE PRESIDENT
i) The president shall exercise powers of the general supervision of the affairs of the organization.
ii) He shall preside over the meeting of the general body and executive committee. He shall also precise over the meeting of other committees and sub committees constituted under his president ship.
27. POWER AND FUNCTIONS OF THE VICE PRESIDENT
The Vice President can exercise all the powers and functions of the president in absence of the letter. He can exercise the following powers also.
28. POWERS AND FUNCTIONS OF THE SECRETARY GENERAL
The Secretary General shall be the overall officer In charge of the organization in its day to day affairs and shall be responsible to the managing committee. The powers and functions of the secretary shall be as under:-
29. POWER AND FUNCTIONS OF THE TREASURER:
The treasurer shall be responsible for all the financial affairs of the organization. He shall not keep any amount of fund beyond the extent fixed in the rules and regulations of the society. He shall make subcommittee from time to time in consultations with the secretary if necessary he shall prepare statement and returns etc connected with the accounts of the society.
The minutes of the meetings of organization shall be recorded in minute book of the organization by the secretary general in his absence the joint secretary shall record the minutes. During the absence of the both any member of the executive committee may be authorized by the president to do the same.
The funds of the society shall be composed of
32. NON REFUNDABILITY OF SUBSCRIPTION AND FEES.
Subscriptions contribute and fees once paid to the organization shall not be refunded the installments paid by the defaulter members shall be forfeited when they cease to be members of the society on account of his defaulting payment of subscription or for any other reasons.
33. ARRANGEMENTS SHALL BE MADE:
a. All the funds shall be kept in an account operated by any two of the President / Secretary General or Treasurer / Secretary General.
b. The accounts shall be opened in a post office or a scheduled bank or any other banking company.
c. The secretary shall not keep more than 500 U.S $ cash in hand
d. The treasurer shall not keep more than 200U.S $ cash in hand
e. Every expenditure shall be made on the sanction of the Secretary General / President.
f. No expenditure or investment shall be made unless the programmer is already approved by the executive committee.
34. REGISTERS AND BOOKS ACCOUNTS:
Proper books of accounts and other documents shall be maintained as may be prescribed by the J&K Societies Registration act, 1860 and the rules or by the registrar of societies. In case there is no such prescription the society shall maintain the following books of accounts.
The account of the society shall be audited at least once a year by a chartered accountant or any other qualified auditor, auditor in the cooperative Department. The Society shall pay audit fee at the rate fixed by the appropriate authority of the auditor.
The executive committee shall arrange for proper internal audit and supervision.
36. GILLING OF DOCUMENTS OF RETURNES
Documents, statements and return, touching the affairs of the society shall be submitted to the registrar of societies and other authorities within the time prescribed in the Act and the rules in compliance of the provisions therein or any directive from the registrar of society or in case the executive committee think that the documents and information may be required by the Registrar of societies or other authorities. Proceedings of the meeting of the general body executive committee and any other committee shall be submitted to the registrar of societies for his information.
37. INSPECTION OF BOOKS AND SUPPLY OF COPIES
Subject to the provisions of the Act and the rules, the society shall keep open for inspection free of charge at its office.
All suits by or against the society shall be in the name of Secretary General only in the high court of
a) That incase of any dispute with regard to member, player, official institution. Club or state association the decision of general council passed by 2/3 two third majority shall be the final and binding upon and the civil court jurisdiction to adjudicate upon the matter is ousted.
b The organization has got right to ban any member, player or official and have right to cancel all the certificates and awards issued in his favor by Continental body. World body or any govt. or private department for such members, players and official if it comes to the knowledge of the organization, that any such member player or official has broken the rules and norms of the organization or that such, member, player or official is found involved in criminal activities or that his activities are directly or indirectly Prejudicial for the interest of the country and that no appeal shall lie against the said cancellation, before any Hon’ble Court.
Subject to the provisions of the Act and the rules for any reason whatever if the activities of the organization come to a standstill or to be wound up the executive committee by a resolution shall recommend this to the General body which in turn at a meeting specially convened for the purpose, resolve the same by votes of two third (2/3rd) of the total members of the society.
Subject to the provisions of the Act and the rules any alternations, additions, commissions in the rules and regulations and memorandum of the organization shall effected by votes of 2/3rd majority of the total number of the members the federation at a general meeting convened for the purpose. A copy of amended rules and regulations shall be conveyed to the Registrar of societies, department of youth affairs & sports. International Olympic council ,GAISF in due course of time.
Regarding the provision of rules regulation matter can be referred to the executive committee for clarification.
42. MATTERS NOT COVERED IN THE RULES AND REGULATIONS
Any matters not covered, these rules and regulations shall be dealt in accordance with the provisions of the J&K Societies registration act.
The emblem of the organization will be two SQAY FIGHTING PLAYER within the Glob.
Colour of the flag will be sky blue with emblem.
Certified to be true copy.
DR. RAFIYA RIZWAN Mir Nazir Ahmad
President Secretary General
INTERNATIONAL COUNCIL OF SQAY INTERNATIONAL COUNCIL OF SQAY