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INTERNATIONAL COUNCIL OF SQAY

CONSTITUTION

MEMORANDUM OF FEDERATION

 

 

01.  Name of Organisation shall be;-       International Council of Sqay                                                                                     (Martial Arts.)

 

02.       The registered head office of the organisation shall be situated in Drangbal Pampore Kashmir India.

03.       The area of operation of the organisation confined to All OVER WORLD.

 

AIMS AND OBJECT

           

  1. The main object of establishing this organisation is to promote the Sports Martial Art ( SQAY.)
  2. To establish & promote training of physical culture and moral education in the field of sports martial art of Sqay to the youths.
  3. To use weapons such as sword, stick, Tura and other Martial Art weapons e.tc. and freehand skills in the method of Sqay game and cultural activity programmes.
  4. To organize cultural exchange camp, Programmers, Festivals, exhibition, workshops, seminars, orientation & refreshers courses at zonal level, Asian level and International standards.
  5. To organize / sponsor Sqay championships, festivals at zonal, Asian and international level.
  6. To participate in the tournament, championship, sports festivals, cultural camps, youth camps, seminars sponsored or organized by the World Body, and Government departments.
  7. To affiliate only one Sqay Federation from one Country.
  8. To spread / training Sqay to all countries under the guidance of National Institute of Martial Art Head Quarter Kashmir, India.
  9. To recognize all the players, instructors of Sqay Martial Arts residing in World who are identified and promoted training and awarded a grade by International Council of Sqay
  10. To control styles and Rules of Sqay games for all over the World..
  11. To promote the sense of National Integration among the different sections of World.
  12. To manage institutions/ Academy for training of Sqay martial arts.
  13. To raise fund by donations, subscription from the Govt by a way grant and help from public traders and industrialist etc. and financial aid from the Govt. and local bodies.
  14. Income: All the incomes, earnings movable or immovable properties of the Society shall be solely utilized and applied for the promotion of its aims and object only as set forth in the memorandum of the organisation and no profit on there shall be paid or transferred directly or indirectly by way of dividends, bonus, profits, or in any manner whatsoever the present or past members of the organisation or to any persons claiming through any one or from the present or the past members. No member of the organisation shall have any personal claim on any movable or immovable properties of the organisation or make any profits whatsoever virtue of his membership. The organisation have only charitable purpose.

RULES AND REGULATIONS

01.       In the interpretation of these articles there is anything repugnant in the subject of context.

i)          International Council of Sqay means organisation of persons, Federations of World, united by a common aim, interest and principle.

ii)         Words imparting the masculine gender shall include the feminine gender.

iii)         Word in the singular shall include the plural and vice versa.

iv)        Year means the period commencing from the 1st April and ending on the 31st of March.

v)         Committee means the “Executive Committee” of the Managing Committee.

vi)        Sub-Committee means a committee appointed by organisation.

02.       Nameof theorganisation shall  INTERNATIONAL COUNCIL OF SQAY

03.       The Address of Registered office          DRANGBAL PAMPORE KASHMIR.

                                                                        INDIA.

04.       MEMBERSHIP

i)          One Federation from one country will be a member of the INTERNATIONAL COUNCIL OF SQAY

ii)         Grand Master of National Institute of Martial Arts. Head Quarter Drangbal Pampore Kashmir, India will be the member of this organisation as life member.

05.       QUALIFICATION OF THE MEMBERSHIP:

            Any person for his / her eligibility to be a member of the organisation.

            a)         Should be above 20 years of age.

            b)         should not be incompetent in accordance to the law to enter in to contractual obligations.

            c)         Should be willing to work for the attainment of the aims and objects of the organisation.

06.       CLASSIFICATION OF MEMBERSHIP

            There shall be following types of membership of organisation.

  1. Only one SQAY Federation of one country as country unit of the organisation.
  2. a) Ordinary Membership

b) Life Members

c) Founder members

d) Twenty person reservation for prominent sports persons.

e) Every person who shall pay a subscription of 20 U.S $ only per year   shall be an ordinary member of the organisation only for the period covered by his/her subscription.

f) Founder member shall pay subscription of 30 U.S $ per year to the organisation.

g) Life member shall pay a subscription of 50 U.S $ only per year to the organisation.

h) There will be two patron & one Chief Patron of organisation without voting power

07.       MODE OF ADMISSION FOR MEMBERSHIP.

            Member country SQAY Federations in WORLD will be the member of organisation. But his/ her country body will be the country units of this organisation. He / she shall apply for admission by filling up prescribed form and pay the amount prescribed for the category of membership applied for specified in rules 6 ii (a), (b) and (c) of the rules and regulations.

 

08.       AFFILIATION:

            Application for affiliation must be sent to Secretary General of the organisation along with the necessary fee of 150 U.S $ (along with a copy of, constitution, Memorandum of country Sqay Federation). The acceptance or rejection of such application shall be discretion of the committee. If application is rejected the fee shall be refund. Annual (renewal) fee for Country unit will be 100 U.S $ (Hundred U.S $)

09.       CANCELLATION AND REMOVAL OF MEMBERSHIP / COUNTRY UNIT

            A person shall cease to be member of the society.

            a)         On his / her death

            b)         On his / her being mentally disabled or incompetent to enter into contractual obligations.

            c)         On his / her failure to pay the subscription within the due date.

            d)         On his / her resignation in writing and acceptance of the same by the Executive Committee.

            e)         Any person Country Unit whose activities are considered deter mental to the interests of the society can be removed from the membership of society by the simple majority of the members present and voting at meeting of the General Body of the society specially convened for the purpose.

10.       RESIGNATION FROM MEMBERSHIP / COUNTRY UNIT

                        Any member/ country unit who intend to resign from the membership shall apply in writing to the president. The application shall be discussed in a Executive Committee meeting. The affect of resignation shall be considered from the date of its accept by the Executive Committee.

11.       MAINTENANCE OF MEMBERSHIP REGISTER

            The society shall maintain the registration record at its registered office at Drangbal Pampore, Kashmir India for record and reference therein, the following among others:-

  1. The name and address of the each member.
  2. The date on which the members was admitted.
  3. The date from which the member ceased to be such.

 

 

12.       COMPOSITION OF THE GENERAL BODY:

            The general body of the society shall consist of the category of members mentioned in rule 6 of the rules and regulations.

13.       POWER AND FUNCTIONS OF THE GENERAL BODY

            The ultimate authority in all matters relation to the general body. General body shall not however, interfere with the decision of the Executive Committee taken in accordance with the rules and regulations of the society.

  1. Election of the Executive Committee members.
  2. Consideration and adoption of the annual report and audited annual statement of accounts and balance sheet of the society.
  3. Amendment of the memorandum and rules and regulations.
  4. Any other report and statements as may be deemed necessary from time to time within the prescribed Act. And rules.
  5. Annual Budget.
  6. Transaction of any business concerning the society after issue the notice within due course of time.

14.       ANNUAL GENERAL BODY MEETING

            The general meeting of the general body shall be called within one month from the closing of the financial year and the following business items shall transaction in such a meeting.

  1. To discuss the annual report of the Executive Committee.
  2. To receive and adopt the audited statement of accounts, balance sheet and auditor’s report.
  3. Election of the new members of the Executive Committee.
  4. To adopt and approve the annual budget.
  5. To appoint an internal audit or for the ensuing year
  6. To transact such other business as may be brought up by Executive Committee.

15.       QUORUM OF THE ANNUAL GENERAL BODY MEETING

            Two third (2/3rd) of the members of the general body shall from the quorum of such a meeting. In case quorum is not formed the meeting shall be postponed for such an adjourned meeting quorum is not necessary.

 

 

16.       SPECIAL GENERAL BODY MEETING

 

            i)          The executive committee meeting can be held at any time on short notice to decide the major if any.

            ii)         A special general body meeting may also be called on receipt of a requisition made in writing addressed to the president by 2/3rd majority of the members.

            iii)         For a special general body meeting in (ii) above on receipt of the resolution the executive committee shall forth with convey the Secretary General to call the meeting.

17.       QUORUM OF SPECIAL GENERAL BODY MEETING

            For special general body meeting also 2/3rd of the members from the quorum, for want of quorum the meeting shall be postponed. However for such a postponement, quorum is not necessary. However in case of a special general body meeting called at the requisition of the members, the matters will be drop in case quorum is not formed such a requisitioned meeting wills not be adjourned.

18.       SERVICE NOTICE OF GENERAL BODY MEETING

            A clear twenty day notice in writing shall be given to all the members specifying the date hour and place fixed for holding the meeting and shall the business to be transacted at the meeting. The notice shall be given by using both either of the following means.

            i)          By circulation among the members and getting signatures of the members thereon or post under postal certificate / registry.

19.       COMPOSITION OF THE EXECUTIVE MEMBER AND ELECTION OF MEMBERS

                        General body shall elect 7 members for execution

  1. The executive committee shall consist of Seven (7) members.
  2. The member of the executive committee shall elect, from among themselves, one President, one Secretary General, Treasurer other office bearer shall be nominated by elected office bearer
  3. The election of the executive committee members shall be done either by secret ballet or rising hands according to the convenience of the organisation, unless otherwise provided in the Act rules.
  4. Any Bonfied members of the society who are registered before three months from the date of election can be elected as a member of the executive committee.
  5. Casual vacancies may be filled in by co-opting the member by the executive committee from the bonafide members of the society registered before three months from the date of co-option.
  6. Any person co-opted by the executive committee to fill up the casual vacancy of the committee shall hold office only for the remaining period of person in whose place he/ she is elected.
  7. The term of the executive committee shall be five years from the date of assuming charge.

20.       ELECTION

            After every five years the General Council shall elect President, Secretary General, Treasurer and members for the executive committee. But the president and secretary general will be elected only from the found members. If there is any vacancy caused due to the death or resignation of any member, the vacancy will be filled up by executive council by election. The Secretary General will always from Kashmir India. No other country can contest for the post of Secretary General nor they are eligible for the said post.

21        ELIGIBLE FOR VOTE

            1. Founder members  =27  (Twenty Seven)

            2. Life members = 13 (Thirteen)

            3. Office bearers = 5 (Five)

            4. Affiliated country Federations One vote per country unit.

            5. Prominent sports persons = 5 (Five)

            6. National Institute of Martial Arts Drangbal Pampore, Kmr. = 1 (One)

            7. The vacancies of founder members will not be filled if any of the vacancy          raised by resignation or death of the member.

          8. If there is any vacancy by death / resignation of any life member the   will be fulfilled by General Council by the power of vote.

         9. If any of the founder member, life member, Associated member is elected     ```as Office bearer of the federation have right to cast only single vote.

        10. Grandmaster N.A Mir have casting vote and Vito power

   

22.       RESIGNATION AND REMOVAL OF THE EXECUTIVE COMMITTEE AND OFFICE BEARERS

            The mode of resignation and removal of the members of the executive committee and the office bearers shall be as following:

  1. Any members of the executive committee other than the President who is willing to resign from being a member of the executive committee shall tender his resignation in writing to the president.
  2. In the case the president resigned the application shall be tendered to the vice President. / Secretary General.
  3. The application for resignation shall be place before the executive committee and the effect of the resignation shall be from the date of the acceptance of the same by the executive committee.
  4. Any executive committee members whose activities are considered detrimental to the interest of the organization can be removed from the executive committee by a decision of the majority of the members called for the purpose and the vacancy shall be filled up either by election or by co-option by the executive committee members on the decision of the general body.
  5. Any office bearer of the organization other than the president who is desirous to resign from his office shall tender an application to the president.
  6. The effect of resignation from being an office bearer shall take effect from the date of acceptance of the same by the executive committee.

23.       POWER AND FUNCTIONS OF THE EXECUTIVE COMMITTEE.

            The executive committee shall exercise all the powers except those resolved for the general body to which the committee is accountable. The administration and management of the society shall vest in the executive committee. The executive committee shall exercise all such powers and take such proceeding and do such acts as are necessary for the proper management

of the affairs of the organization and for carrying out the management of the affairs of the society and for carrying out the yearly subject under the provisions of the Acts and Rule.

  1. To look after the management of the society and its properties and to supervise the finances of the society.
  2. To prepare and submit a report of an audited statement of Accounts of the previous year to the General Body.
  3. To form subcommittees.
  4. To invite and accept donation, subscription with or without condition.
  5. To do all such acts and things as are incidental or conducive to the attainment of the objectives specified in the memorandum of the organization.
  6. To frame rules and regulations in conformity with the Act , rules and regulations.
  7. To pay all rent, taxes salaries and remuneration of the employees of the organization.

24.       EXECUTIVE COMMITTEE MEETING.

            The executive committee of the society shall meet quarterly. Two third (2/3rd) of the members of the executive committee shall form a quorum. The meeting shall be postponed for want of quorum. For adjourning meeting quorum is necessary.

25.       SERVICE OF NOTICE OF EXECUTIVE COMMITTEE MEETING:

            A clear 20 days notice in writing shall be given to all the members of the executive committee specifying the date hour and place fixed for holding the meeting and shall state the agenda to be discussed in the meeting.

                        The mode of serving notice to members of the executive committee shall be the same as in case as of the general body mentioned it rules 17.

26.       POWER AND FUNCTION OF THE PRESIDENT

            i)          The president shall exercise powers of the general supervision of the affairs of the organization.

            ii)         He shall preside over the meeting of the general body and executive committee. He shall also precise over the meeting of other committees and sub committees constituted under his president ship.

  1. He shall sign the proceeding of all meetings presided over by him.
  2. He may delegate any of the powers to the vice president.

27.       POWER AND FUNCTIONS OF THE VICE PRESIDENT

            The Vice President can exercise all the powers and functions of the president in absence of the letter. He can exercise the following powers also.

 

  1. He shall asset the president for the smooth discharge of the letters, powers and functions.
  2. He shall discharge powers delegated to him by the president.

28.       POWERS AND FUNCTIONS OF THE SECRETARY GENERAL

            The Secretary General shall be the overall officer In charge of the organization in its day to day affairs and shall be responsible to the managing committee. The powers and functions of the secretary shall be as under:-

  1. To take action on the resolutions decisions taken by General body executive committee and any other committee or sub-committee.
  2. Organize meetings of the General body, managing committee and sub committees of which he is a member.
  3. To conduct correspondence on behalf of the Council.
  4. To receive applications for membership of the federation and place them before the executive committee with his report and recommendation.
  5. To submit reports for the executive committee from time to time.
  6. To arrange for the safe custody of all records properties and others securities of the organization.
  7. To execute deeds agreements documents etc. for or on behalf of the organization in consultation executive committee.
  8. To sanction day-to-day payments and expenditures.
  9. To make expenses up to the extent of powers delegated to him by the executive committee in accordance with the rules and regulations of the organization.
  10. To counter sign the entries in the cashbook.
  11. To prepare annual reports and statements.
  12. To appoint, suspend, dismiss etc of the salaries of the employees if any subject to the proper approval of the executive committee. He shall have general control over the staff.

 

29.       POWER AND FUNCTIONS OF THE TREASURER:

            The treasurer shall be responsible for all the financial affairs of the organization. He shall not keep any amount of fund beyond the extent fixed in the rules and regulations of the society. He shall make subcommittee from time to time in consultations with the secretary if necessary he shall prepare statement and returns etc connected with the accounts of the society.

30.       MINUTES

            The minutes of the meetings of organization shall be recorded in minute book of the organization by the secretary general in his absence the joint secretary shall record the minutes. During the absence of the both any member of the executive committee may be authorized by the president to do the same.

31.       FUNDS

                        The funds of the society shall be composed of

  1. Subscription from members.
  2. Loans and advances from Govt, institutions, corporative bodies.
  3. Mise, receipts such as donations and gifts, etc.

 

32.       NON REFUNDABILITY OF SUBSCRIPTION AND FEES.

            Subscriptions contribute and fees once paid to the organization shall not be refunded the installments paid by the defaulter members shall be forfeited when they cease to be members of the society on account of his defaulting payment of subscription or for any other reasons.

33.       ARRANGEMENTS SHALL BE MADE:

            a.         All the funds shall be kept in an account operated by any two of the President / Secretary General or Treasurer / Secretary General.

            b.         The accounts shall be opened in a post office or a scheduled bank or any other banking company.

            c.         The secretary shall not keep more than 500 U.S $ cash in hand

            d.         The treasurer shall not keep more than 200U.S $ cash in hand

            e.         Every expenditure shall be made on the sanction of the Secretary General / President.

            f.          No expenditure or investment shall be made unless the programmer is already approved by the executive committee.

34.       REGISTERS AND BOOKS ACCOUNTS:

                        Proper books of accounts and other documents shall be maintained as may be prescribed by the J&K Societies Registration act, 1860 and the rules or by the registrar of societies. In case there is no such prescription the society shall maintain the following books of accounts.

  1. Cash books, showing daily receipts and expenditures, and the balance at the end of each month.
  2. Keep books may be printed serial proper receipt may be give to donor.
  3. Voucher file containing all vouchers for contingent and the other expenditure incurred by the society. Numbered serially and filled in properly.
  4. Legers and showing consolidated and separate accounts of all item receipts and expenditure.
  5. Any other books of accounts if required.

35.       AUDIT

            The account of the society shall be audited at least once a year by a chartered accountant or any other qualified auditor, auditor in the cooperative Department. The Society shall pay audit fee at the rate fixed by the appropriate authority of the auditor.

            The executive committee shall arrange for proper internal audit and supervision.

36.       GILLING OF DOCUMENTS OF RETURNES

            Documents, statements and return, touching the affairs of the society shall be submitted to the registrar of societies and other authorities within the time prescribed in the Act and the rules in compliance of the provisions therein or any directive from the registrar of society or in case the executive committee think that the documents and information may be required by the Registrar of societies or other authorities. Proceedings of the meeting of the general body executive committee and any other committee shall be submitted to the registrar of societies for his information.

37.       INSPECTION OF BOOKS AND SUPPLY OF COPIES

            Subject to the provisions of the Act and the rules, the society shall keep open for inspection free of charge at its office.

  1. A copy of the J&K societies Registration Act 1 and its amendments.
  2. A copy of the J&K Societies Registration rules.
  3. Copy of the rules and regulations of the Society.
  4. The register of members.
  5. The books containing the minutes.
  6. The register of the executive committee members.
  7. The books of accounts.
  8. A copy of latest audited balance sheet.
  9. The receipt and expenditure of account.
  10. 38.              SUIT BY OR AGAINST THE SOCIETY.

All suits by or against the society shall be in the name of Secretary General only in the high court of Jammu and Kashmir India. Other court are  ousted for any kind of appeal and suit.

a)         That incase of any dispute with regard to member, player, official institution. Club or state association the decision of general council passed by 2/3 two third majority shall be the final and binding upon and the civil court jurisdiction to adjudicate upon the matter is ousted.

 

b    The organization has got right to ban any member, player or official and have right to cancel all the certificates and awards issued in his favor by Continental body. World body or any govt. or private department for such members, players and official if it comes to the knowledge of the organization, that any such member player or official has broken the rules and norms of the organization or that such, member, player or official is found involved in criminal activities or that his activities are directly or indirectly Prejudicial for the interest of the country and that no appeal shall lie against the said cancellation, before any Hon’ble Court.

  1. That in case of any dispute which is not solved in Executive Council / general council. The decision of Grand Master (Nazir Ah. Mir) shall be the final and binding and no appeal against the said decision can be considered in any Hon’ble Court.

39.       ORDANISATION

Subject to the provisions of the Act and the rules for any reason whatever if the activities of the organization come to a standstill or to be wound up the executive committee by a resolution shall recommend this to the General body which in turn at a meeting specially convened for the purpose, resolve the same by votes of two third (2/3rd) of the total members of the society.

 

 

40.       AMMENDMENTS

Subject to the provisions of the Act and the rules any alternations, additions, commissions in the rules and regulations and memorandum of the organization shall effected by votes of 2/3rd majority of the total number of the members the federation at a general meeting convened for the purpose. A copy of amended rules and regulations shall be conveyed to the Registrar of societies, department of youth affairs & sports. International Olympic council ,GAISF  in due course of time.

41.       DOUBTS

Regarding the provision of rules regulation matter can be referred to the executive committee for clarification.           

42.       MATTERS NOT COVERED IN THE RULES AND REGULATIONS

Any matters not covered, these rules and regulations shall be dealt in accordance with the provisions of the J&K Societies registration act.

43.       ELEBLEM

The emblem of the organization will be two SQAY FIGHTING PLAYER within the Glob.

44.       FLAG

                        Colour of the flag will be sky blue with emblem.

            Certified to be true copy.

 

 

 

 

DR. RAFIYA RIZWAN                                                                                 Mir Nazir Ahmad

President                                                                                                            Secretary General

INTERNATIONAL COUNCIL OF SQAY                                                   INTERNATIONAL COUNCIL OF SQAY

 

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